Privacy Policy Template

Exprimer.Quebec is committed to protecting your privacy, guaranteeing transparency on any of your information that is stored and complying with the legal provisions of Canadian and Quebec laws.

The purpose of this Policy is to clearly outline how we collect and process your personal information.

The data we collect is used to optimize our day-to-day operations. Your personal information will not be used without your consent for any purpose other than that for which it was collected or as required by applicable laws.

For any questions about this Policy, please contact Exprimer.Quebec's Privacy Officer using the contact information provided at the end of this Policy.

Exprimer.Quebec is committed to seeking express, free and informed consent to the collection, use and storage of your personal information.

Personal information is any information that can be used to identify a particular individual. This does not include anonymized data, where identifiable information has been removed. We may collect, use, store and transfer various types of personal information, which we have categorized as follows:

• The Technical data includes Internet Protocol (IP) address, login credentials, browser type and version, time zone and location settings, browser plug-in types and versions, operating system and platform, plug-in and other technology on the devices you use to access our website or social media.
• The Usage data includes information about how you use our websites and services.
• Any other personal information that we have not requested (such as personal information that you voluntarily provide to us by e-mail or by commenting on our website or social media, or on a registration form for an event, service or fundraising campaign).
• Other data will be collected via the research link.

We collect your personal information through various means. This includes printed health forms, mobile apps, social media and in-person contact.

When you use our services, we store the personal information you provide, such as your name, e-mail address, mailing address or other relevant information.

When you use our website, we may automatically collect technical data about your computer, actions and browsing patterns. We collect this personal data through cookies and similar technology. We use a consent management platform on our website that complies with privacy consent standards in Canada.

Our website contains links to other sites. Once you leave our website by using one of these links to access other sites, you will be subject to their security and privacy policies.

From time to time, we may receive information about you from third parties, as outlined below:

• Analysis providers, such as Google Analytics
• Search engines, such as Google
• Publicly available personal information

These suppliers' servers hosting data may be located outside of Quebec or Canada.

Exprimer.Quebec collects personal information by fair and lawful means and limits its collection to personal information required for the following purposes:

• Compile data related to our services, our activities and our performance in order to improve our services, prepare funding and grant applications, generate reports, publish in various communication tools or submit to a variety of studies, surveys or polls.
• To use data analysis to improve our website, social media, marketing, and communications with you;
• Use data analysis to improve our website, social media, marketing and communication with you.
• Other data will be collected via the research link.

We retain your personal information for as long as necessary to fulfill its intended purpose and meet our legal obligations.

The retention period for personal data is determined by considering the amount, nature and sensitivity of the personal data, the potential risk of harm that may result from the unauthorized use or disclosure of your personal data, the intended purpose for processing your personal data and alternative means of achieving that purpose, as well as any applicable legal requirements.

Your personal information will be stored for a minimum of 5 years following the last activity, as required by our legal obligations.

We have implemented the necessary safeguards (both in our procedures and technology) to ensure the highest level of personal data security.

We will also ensure that any third parties we use to process your personal information follow the same practice and only process your personal information according to our instructions. Third parties will also be bound by strict confidentiality. Exprimer.Quebec will not trade, lease or sell personal information to third parties for commercial purposes.

Exprimer.Quebec’s employees are authorized to access this personal information on an as-needed basis for the purposes for which it was collected. All employees must sign a charter acknowledging that maintaining confidentiality is a mandatory condition of their employment at Exprimer.Quebec. Employees understand the importance of maintaining the confidentiality of personal information, and extreme care is exercised in the disposal and destruction of personal information to prevent its unauthorized access.

Exprimer.Quebec will take the following actions in the event of a privacy breach:

• Record the incident in the Privacy Breach Log to keep an accurate record of events.
• Notify the CAI (Commission d'accès à l'information) in the event of a privacy breach.
• Notify the individuals concerned within a reasonable timeframe, taking into account the sensitive nature of the personal information at risk.
• Review and continuously improve the safeguards in place to ensure the highest level of security for your personal information.

Exprimer.Quebec allows you to request access to your personal information on file and ask that it be corrected or deleted ("Right to be forgotten"). Please note that we may not always be able to accommodate your request for deletion where there are specific legal grounds, which will be provided to you in response to your request. If you wish to exercise any of the rights set out above, you may use the contact information found at the end of this Policy.

Exprimer.Quebec allows you to restrict or cancel any communications you receive from Exprimer.Quebec To modify or withdraw your consent, please use the contact information provided at the end of this Policy.

Access to personal information requests are processed within 30 business days of receipt of the official request. Requests are free of charge.

We invite you to regularly visit this section of our website to remain apprised of any changes to our Privacy Policy.

From time to time, we may use personal information collected for additional purposes and, where applicable, we will amend this Privacy Policy to reflect these additional purposes and obtain your consent through your continued use of our service

Please contact us for any questions regarding this Privacy Policy, or if you wish to refuse the processing of your personal information for our legitimate business needs.

If you have any questions about the personal information that we store, or to change your communication preferences, please contact us.

[email protected]